REGISTRATION & CONFERENCE PASSES
How do I register?
You can register for the conference by via our Registration & Fees page.
I am a member of ecta, do I receive discount for my conference registration?
Yes, but to qualify for ecta Member delegate rates, ecta Membership fees MUST be paid up in full (prior to payment of the registration invoice). Please note that Members may be entitled to one or more free conference passes as part of membership benefits and we will be in touch with key Member Contacts to advise about this. For further details please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. or on +32 (0) 2 290 0100.
Can I receive any additional discount?
An "Early Bird" discount is available for delegates attending the conference if registered and paid before c.o.b Friday 8 November 2019. ecta Members may also be entitled to one or several free delegate passes (please note ecta Membership Fees needs to be paid and up-to-date). We will be in touch with Member Key Contacts to advise about this as soon as possible. Please contact us for more information at This email address is being protected from spambots. You need JavaScript enabled to view it. or on +32 (0) 2 290 0100. ecta Members also receive member discount on purchased delegate passes.
Are there group discounts available?
Group discounts are also for paying delegates available as follows:
Take advantage of multiple registrations of 2 day delegate passes and get a discount applicable to all 2 day delegate passes of 10% as from 2 passes, 15% as from 3 and 20% as from 4 passes. This discount is valid for passes for individual organisations.
How much does the conference cost?
There are range of different prices available depending on whether you are an ecta Member, National Regulatory or Competition Authority, Government/Ministry representative etc. A full list of prices may be found by clicking here.
IMPORTANT NOTES:
- Prices are in Euros excluding Belgian VAT at 21% which is payable on all registrations.
- We require a VAT/TVA number for ALL paying customers.*
If you are EXEMPT from Belgian VAT, please provide a Certificate 15.10 to us at This email address is being protected from spambots. You need JavaScript enabled to view it.
* unless a Belgian VAT Number is provided and a Certificate 15.10 is provided
What does my conference fee include?
Click here for a list of what's included in your conference fee
Are lunch and refreshments included?
Yes, refreshments and lunch are included in your delegate pass as well as participation in the Cocktail Reception on Tuesday 10 December (depending on which type of delegate pass you have purchased). Please look at the conference programme for timings. If you have any special dietary requirements, please email us at This email address is being protected from spambots. You need JavaScript enabled to view it.
Conference Programme Day 1 - Tuesday 10 December 2019
Conference Programme Day 2 - Wednesday 11 December 2019
Special Requirements - disability or dietary
If you have any disabilities that we need to be aware of, or special dietary requirements, please let us know at This email address is being protected from spambots. You need JavaScript enabled to view it. when you register for the conference.
What if I need to cancel?
Cancellations must be submitted in writing to us at This email address is being protected from spambots. You need JavaScript enabled to view it.. If you are unable to attend the event you may send a substitute at no extra charge. We require full contact details (name, title, company, email address, telephone number) in writing of the replacement delegate in advance of the conference. Cancellations need to be received on or before 10.00am CET 3 December 2019 to receive a full refund and will be subject to a 200 Euro administration fee per registration. No refunds will be issued on or after 10.00am CET on 3 December 2019.
Will my contact details be shared with third parties?
ecta or its sponsors/media partners may contact you by mail or email about products and services which we believe to be related to you. We may also disclose your details to relevant third parties working in areas related to your area of interest, so that they can contact you directly. If you do not wish ecta or our sponsors/media partners to contact you please tick the appropriate boxes during the registration process.
PAYMENT
When do I need to pay for my conference registration?
Once you have submitted your completed registration form to us, we require full payment within 5 days from the invoice date. Full payment must be received prior to the Conference if this is sooner. The registration system will give you the choice of paying immediately by credit card or by wire transfer. Early bird registrations must be paid by the end of day 8 November 2019 to secure that rate otherwise the Standard Rate will apply.
How can I pay for the conference?
Our preferred method of payment is by wire transfer once you have received our invoice. Please arrange payment within five day or as soon as possible. Early bird payments need to be paid by 8 November 2019. Payment is also accepted by credit card. You will need to complete the credit card payment fields on the registration form and provide the full credit card number, card holder's address details, expiry date, CVC number (3 digit security code on back of card).
How can I get a receipt for my credit card payment?
For credit card payments, an invoice will be raised upon receipt of payment which will act as your receipt. We are happy to scan a copy of your invoice/receipt for your records until you receive the original in the post which will sent the day it is raised. Contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. or on +32 (0) 2 2901 0100 with any queries.
VENUE & TRAVEL
How do I get to the venue?
The entire event will be taking place at Hotel Le Plaza. For more information about the venue including telephone number, address and a map, please see the Conference Venue section on our event website.
How do I find more information about Brussels Airport and flights to Brussels?
There are two airports in Brussels: Brussels Zaventem National Airport (BRU) and Brussels South Charleroi Airport (CRL).
See the list below for some of the major Airlines that fly to Brussels within Europe:
Do I need a visa to attend the this event?
PLEASE CHECK WITH YOUR LOCAL BELGIAN EMBASSY BEFORE TRAVELLING. Nationals of the European union (excluding UK and Ireland) and Switzerland will need an Identity Card. Nationals of the UK and Ireland, and countries outside the EU, need a valid passport. Belgian law requires everyone to carry some form of official identification at all times. Please note that some countries will also require a visa. Participants that require a visa in order to enter Belgium are reminded that they must obtain the visa before travelling. Should you require an invitation letter to support your visa application then please let us know and we will do our best to assist you with this. Please note however that we will only be able to supply invitation letters to delegates who have already registered and confirmed their participation at the event.
PLEASE LEAVE ENOUGH TIME TO REQUEST AN INVITATION LETTER FROM ECTA. DUE TO THE AMOUNT OF REQUESTS, WE ARE UNABLE TO COURIER LETTERS TO YOU, THEY WILL BE SENT THROUGH THE POST OR SCANNED.
DURING AND AFTER THE EVENT
What is the Dress Code for this event?
Speakers and delegates are required to wear formal business attire whilst attending the conference.
Will I receive an attendee list?
Yes. You will be given an attendee list when you collect your badge from the registration desk on arrival at the conference.
Can I receive a copy of the presentations?
Yes, presentations will be made available on our website, shortly after the conference. To access this feature you must use a Password that we will email to all Members and delegates when the presentations are available. The distribution of presentation materials is subject to the speakers' permission. If you are unable to attend the event and are not a member of ecta, it is possible to purchase a password to access material on the website after the event. For more details please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. or on +32 (0) 2 290 0100.
