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AGM
(as per current Bylaws)
ECTA's 2008 Annual General Meeting will take place on Thursday 27th November 2008 at 08:00 at the Management Centre Europe, Rue de l'Aqueduc 118, 1050 Brussels, Belgium, during our forthcoming Annual Regulatory Conference. Click here for map. The AGM usually lasts around 30 minutes.
The Agenda for the AGM will include the Election of FIVE Directors who will hold office for a two-year period during 2009-2010. All relevant documentation regarding the ECTA AGM and the Election to the Board of Directors is contained below.
The following documents are available below:
ELECTION TO THE BOARD OF THE DIRECTORS
Members are invited to vote in the ECTA Ballot to elect candidates to the office of Director for the term 2009-2010. The final tally and announcement will take place at the ECTA AGM on 27th November 2008 (as above), where the Election is an item on the Agenda.
HOW TO CAST YOUR VOTE
There is one vote per fully paid-up Member company as at 26 September 2008 (ie. 60 days prior to the AGM). These are the only Member companies allowed to vote. Votes may be cast by the key contact or any other duly authorized representative of the Member company. If you do not know who your Key Contact is, please contact srussell@ectaportal.com (Tel: +44 (0)118 979 3338).
If you cannot be present at the AGM to vote in person, please complete, sign and return the form of proxy (see below) but PLEASE NOTE that to be valid, this form, duly completed, must be deposited with the Secretary of the Company at ECTA, 1a Eastheath House, Eastheath Avenue, Wokingham, Berks, RG41 2PR, England (Fax: +44 (0)118 979 3288), not later than 17.00 on 21 November 2008. Alternatively, the completed form of proxy may be delivered by hand to the Chairman, Innocenzo Genna, not later than 07:45 hrs on Thursday 27 November 2008 at the ECTA Desk the AGM.
If you are NOT attending the AGM in person
- You should submit a Form of Proxy (49KB) to ECTA prior to the AGM either by fax to +44 (0)118 979 3288 or by email to srussell@ectaportal.com
Explanation of the Form:
I. Appointment of Proxy
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The Form of Proxy automatically chooses Mr Michael Ryan (for the Company Secretary, Old Broad Street Secretarial Services) as your Proxy UNLESS you tick the second box and indicate a name in the space provided - you should ensure that your named proxy will be attending the AGM in person to cast the votes on your behalf.
II. General Business
- If you wish to vote FOR or AGAINST, please tick the appropriate boxes
- If you leave this section blank, your Proxy will cast votes on your behalf
III. Election of Directors
- There are FIVE (5) places on the Board to be filled so you can choose UP TO FIVE candidates with no more than one vote for any single candidate. By completing this section, you will be ensuring that your Proxy, either named or defaulted to the Company Secretary, will be casting your votes as per your wishes.
- By ticking the final box your named proxy will be authorised to cast your votes for the election of directors using his/her discretion, or to abstain from voting. If you leave the box blank your votes will be cast as per your instructions.
Please remember to sign and date your Form of Proxy otherwise the form will be invalid.
If you ARE attending the AGM in person
- You can cast your votes with a show of hands for the items of General Business on the Agenda, and by completing a Voting Slip for the Election as you arrive.
Other documents for your information:
If you would like any of these documents sent to you as attachments, or if you have any questions at all regarding the process, please contact Sara Russell on +44 (0)118 979 3338 or srussell@ectaportal.com
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